5 Jun '20
Executive Personal Assistant to the CEO

Admin / Secretarial, Western Cape Stellenbosch Techno Park

Negotiable -

My client, a well established and reputable company based in TechoPark Stellenbosch is seeking to employ an Executive Assistant to their CEO. The successful candidate must a relevant diploma ad min of 5 years experience as an Executive PA.

Duties will include:

• Coordinate CEO calendar and meetings
• Coordinate travel logistics
• Execute Personal Assistant and administrative duties
• Perform company secretarial function

Support the CEO to drive the strategic objectives of the organization:

  • Perform duties of company secretary through execution of administrative duties
  • Act as the point of contact among executives, employees, clients and other external parties
  • Responsible for the review of documents, as required
  • Manage information flow in a timely and accurate manner
  • Format information for internal and external communication, including but not limited to memos, emails, presentations, report
  • Operational and process effectiveness

Manage all administration duties for CEO office:

  • Manage all administrative duties effectively and accurately
  • Arrange meetings, take minutes and notes; support with the coordination of diaries
  • Make travel and accommodation arrangements
  • Process all payment requests

Maintain and build key relationships with internal and external stakeholders:

  • Build and maintain professional and cordial relationships with all staff and stakeholders


  • This position requires a strong background in the  administrative/secretarial field
  • PA/Executive diploma beneficial
  • Experience of at least five years as an executive PA
  • Extensive experience coordinating executive level meetings
  • Experience in travel coordination and logistics
  • Excellent use of English: oral and written for writing, copy-writing and editing
  • Good command of Afrikaans for understanding written and spoken
  • Proficiency in MS Office, including Outlook and digital capability
  • Development and use of systems for checking, follow up and    creating efficiencies
  • Advanced EQ in interaction, communication, cultural sensitivity
  • Quality orientation with attention to detail for high levels of accuracy
  • Strong capability to multitask, organise, (re)prioritise and streamline tasks
  • Proactive, solution-oriented, independent and team-centric
  • Business Goals

Ad Visible Until: 5 July 2020
Ref: SW002380/JM

Vacancy Type: Permanent