11 Jun '21
Junior Administrator

Finance; Admin / Secretarial, Western Cape Paarl

negotiable - negotiable

My client is an established national retailer, seeking to employ a Junior Administrator in Paarl. The successful candidate must have Matric and a valid drivers license.

Knowledge and experience:

  • Grade 12 essential
  • Using computer programs and software (SAGE)
  • Admin related functions e.g. cashing up, filing, receiving cash i.e debit cards
  • Basic knowledge of business operation processes
  • Knowledge and understanding of payment types and products
  • Own transport and driver’s license is essential


  • Process payments and issue receipts in a professional and friendly manner
  • Prepare and collate credit notes
  • Answering of telephones in a professional, friendly manner and redirecting the calls
  • Processing of GRC’s / GRS
  • Processing of IBT’s
  • Processing of insurance cover information
  • Obtaining authorization of GRC / Audit Train and IBT movement reports before filing
  • Ensure all invoices and credit notes are in order and files
  • Ensure fling is up to date
  • Preparation of EFT paperwork for authorization
  • Uploading of Discovery Insure checks
  • Action POD / Invoices / Order requests ad per DR’s department recons
  • Updating of demo / display recon
  • Reconciliation of Beame units issues and received
  • Compiling of reports i.e unders & overs; receipts; outstandings etc
  • Respond to debtors and creditor queries
  • Assist in the ordering of staff clothing for the store
  • Responsible to keep the admin office and filing area tidy
  • General housekeeping (coffee area, customer waiting area and overseeing facilities cleaning schedule – ensure cleaning is done as per schedule done by manager)
  • General administration duties and ad-hoc projects

Skills / Requirements:

  • Excellent telephone skills
  • Excellent listening skills
  • Good writing skills
  • Deadline orientated
  • Excellent customer service / orientation
  • High attention to detail
  • High level of accuracy
  • Positive approach to work / relationships
  • Must be willing to work every 2nd Saturday 08:00 to 13:00
  • Must be willing to stand in for Admin staff when on leave
  • Will be required to work in Stellenbosch once a week (Wednesdays)

NB: When applying please indicate your salary expectations and notice period

Ad Visible Until: 2 July 2021
Ref: SW002801/DZ

Vacancy Type: Permanent