11 Apr '18
Office Administrator

Admin, Office & Support, Western Cape Salt River

Market related -

To facilitate the smooth operation of the sales and administration offices.

Responsibilities: 

  • Responding to customer quote requests and other queries.
  • Generating customer quotes.
  • Filing of customer quotes and all supporting documentation.
  • Phoning customers to ensure their quotes have been received.
  • Quote follow-up after 1 week to check if the quote still being considered.
  • Upon acceptance, ensuring quote acceptance forms are received and
  • contain all necessary information.
  • Passing quotes on to the production team.
  • Creating a new customer file for accepted fitting quotes.
  • Generating monthly quote reports.
  • Obtaining quotes from suppliers.
  • Generating purchase orders.
  • Matching of purchase orders to delivery notes and delivery notes to invoices.
  • Entering supplier invoices onto the accounting system.
  • Filing of supplier invoices with all supporting documentation.
  • Filing of supplier payments.
  • Filing of supplier statements.
  • Filing of customer information.
  • Filing of other supplier information.
  • Liaising with account customers for payment at month-end.
  • Answering the phones.
  • Other administrative duties that may be required from time to time.

Minimum Requirements: 

  • Matric 

Skills required:

  • Interpersonal skills
  • Organisational skills
  • Time keeping
  • Record keeping

Competencies required:

  • Strong written and oral communication.
  • Ability to work in a team environment.
  • Ability to organise efficiently and effectively.

Qualifications/training required:

  • High School Matriculation.
  • Competency training in MS Word and MS Excel.
  • Competency training in Sage Accounting.
  • Competency training in Mac Mail.

Prior experience:

  • Previous experience as an office administrator.
  • No flooring industry specific experience necessary

Language skills required:

  • Good English (& preferably Afrikaans) reading and writing skills.

Ad Visible Until: 11 May 2018
Ref: CPT002140/YS

Vacancy Type: Permanent