19 Mar '20

Finance, Gauteng Midrand

R 20 000 - R 22 000 Monthly

A company based in Midrand is looking for a Bookkeeper. Candidates from Distribution would be advantageous. Candidates must reside in Midrand.

Finance administrator


Creditors/ log fees

o   Prepare log fee schedule for the month and ensure no duplication of invoices


o   Request statements and follow up on the invoices not yet paid and unreconciled items on statement


o   Follow up on invoices not received and prepare an accrual monthly

Foreign payments


o   Make copies for any foreign payment that needs to be sumbitted to the bank for stock items


o   Send a copy of the shipping/foreign documents with the invoice to the bank


o   Follow up on any documents not submitted and also request an extention when needed



o   Send out pdf statements to every customer, including excel statements as per customer specification


o   invoicing : match the order number, Delivery address, units, descriptions and deals for orders customers to the order


o  ensure no customer is invoiced if their account is on hold or exceeded their limit


o   Assist customers, sales and marketing departments with P.O.P along with remittance and date of payment as per the invoices date


o   Request P.O. Ds and send to customers


o   provide a schedule for journal entries for write off and also provide for bad debts identified


o   Request remittance and follow up on outstanding invoices


o   request a copy of the claims as per the remittance and follow up on claims

Fleet statement


o   allocation of the fleet statement to the correct department per person, reconciling it back to the statement amount


o   send out the fleet statement to the different managers


o   upon return of the fleet statements, ensure that slips are complete and accurate


o   Inspect for any unusual petrol usage on fleet



o   match the slips to the expense on the expense form, ensure slips are complete


o   Inspect the invoices for any unusual items not covered by the company policy or items that are for personal use


o   calculate the subsistence allowance and ensure that expenditure does it exceed the allowance 


o   create and send out the expense reconciliation to the different managers

Credit card


o   match the slips to the expense on the credit cards, ensure slips are complete


o   capture the expense on the credit card and allocate to the correct account on schdeule


o   report on any unusual items and follow up on them

Reports for sales


o   Extracting report for sales as per the specifications, if any


o   Assist with understanding the reports and analysis data


o   Compile daily sales reports



o    Assist with reception duty when required


o Liaison with auditors


o   Assist with capturing orders when necessary


o   Assist with creating purchase orders when necessary


o   Archive older documents


o   Various admin functions

Minimum Requirements:

-          South African Citizen Applicants Only

-          Minimum qualification B Com in Finance/ Accounting

-          3 to 5 years’ experience as a Bookkeeper

-          Experience from pharmaceutical Distribution and/ or Manufacturing will be highly advantageous

Please email your CV to kavita@smithgarb.co.za

Ad Visible Until: 20 April 2020
Ref: JHB005428/KM

Vacancy Type: Permanent